Benefits of Kanban

Kanban is a popular approach due to its flexibility and efficiency. The benefits of using Kanban in managing workflows, especially in knowledge work like software development, are numerous.

  • Visualising Work: Using a Kanban board, work items and their status are visually displayed, making it easier for everyone to understand the workflow, see the state of every task, and identify bottlenecks. This transparency fosters improved communication and coordination among team members.
  • Limiting Work in Progress (WIP): Kanban encourages teams to focus on completing the tasks before starting new ones, helping reduce the time it takes for work to flow through the system. Limiting WIP can help to expose bottlenecks and reduce waste from context switching and multitasking.
  • Improving Flow: By visualising the work and limiting WIP, teams can see and understand how work moves through their system and take actions to improve flow. This often leads to reduced cycle times and more predictable delivery.
  • Focus on Continuous Improvement: Kanban encourages teams to analyse their workflow and make iterative improvements continually. This focus on incremental, evolutionary change can improve productivity and efficiency over time.
  • Improved Efficiency: By identifying and addressing bottlenecks in the system, teams can reduce the time that tasks spend waiting in queues, improving the overall efficiency of the workflow.
  • Reduced Overburden: By limiting WIP and focusing on flow, Kanban helps ensure that team members are not overburdened with work, leading to better team morale and reduced burnout.